The School360 service has been built by and is managed by Seven360 LLP (www.seven360.co.uk).
This Policy explains when and why we collect information, how we use it, the conditions under which we may disclose it to others and how we keep it secure. We may change this Policy from time to time so please check this page occasionally to ensure that you are happy with any changes. By using our website, you are agreeing to be bound by this Policy. This policy was last updated 16th Oct 2020 to address the new EU General Data Protection Regulation (GDPR) requirements being implemented on 19th May 2018.
Any questions regarding this Policy and our privacy practices should be sent by email to info@school360.co.uk. Alternatively, you can telephone us on 07985383056.
Seven360 (originally Shoofly Publishing) are a small IT company based in the North East of England and have been providing the School360 services to schools in the North East for over 6 years. We have a contract with Northumberland County Council to provide School360 services to schools in Northumberland. We also contract directly with schools outside of Northumberland. The contact for schools contracted to Northumberland CC is Jennifer Harris jennifer.harris@northumberland.gov.uk.
Seven360 is committed to ensuring that your privacy is protected. All information and data by which you can be identified when using school360 will only be used in accordance with this privacy statement.
We do not use subcontractors to provide any of the School360 services.
Read on for lots more details.
When your school decides to use School360 we do an initial synchronisation with the school's teacher, pupil and class information. We do this by synchronising with the school MIS system or using csv files provided by the school. We then synchronise daily with the school's MIS system to (when available) to ensure the data is up to date. A full description of the information we obtain is detailed below.
When you access the school360 service, we use a unique username and password to ensure you receive a personalised experience and can only access data and services that you have been authorised to access. We also record the time you logged in and which applications you use.
We do not access or use your data or files in any way other than required to enable you to use the School360 applications, for example to:
Google analytics, login and other usage-data is used by us to see which parts of our service are most popular and to feedback usage information to schools via the School360 admin sys.
We review our retention periods for personal information on a regular basis. We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as set out in any relevant contract for service provision.
We will not sell or rent your information to third parties. We will not share your information with third parties for marketing purposes.
We do share data with the following companies to enable us to provide the most efficient service to you:-
The accuracy of your information is important to us. We are constantly working on ways to make it easier for you to review and correct the information that we hold about you. In the meantime, if you think any information we hold is inaccurate or out of date, or you would like us to remove it please email us at: info@school360.co.uk. Alternatively, you can telephone 07985383056.
You have the right to ask for a copy of the information Seven360 hold about you (we may charge a small fee for information requests) to cover our costs in providing you with details of the information we hold about you.
When you give us personal information, we take steps to ensure that it is treated securely. All information is encrypted and protected in transit with 128 Bit encryption on SSL (When you are on a secure page, a lock icon will appear on your browser).
Once we receive your information, we make our best effort to ensure its security on our systems. Where we have given (or where you have chosen) a password which enables you to access certain parts of School360, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.
Our user account access mechanism only allows user to access the data and services they are authorised to access.
Like many other websites, School360 uses cookies. Cookies are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that website to recognise you when you visit. They collect statistical data about your browsing actions and patterns and do not identify you as an individual. For example, we use cookies to store your country preference. This helps us to improve our website and deliver a better more personalised service. It is possible to switch off cookies by setting your browser preferences
School360 contains links to other websites run by other organisations. This privacy policy applies only to our website. We encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.
We are concerned to protect the privacy of children aged 16 or under. If you are aged 16 or under please get your parent/guardian permission beforehand whenever you provide us with personal information.
School360 services are delivered using servers based in the UK. If you use our services while you are outside the EU, your information may be transferred outside the EU to provide you with those services.
School360 has no advertising and is not used in any way to collect or provide advertising or marketing related data.
We keep this Policy under regular review. This Policy was last updated in October 2020.
Any questions regarding this Policy and our privacy practices should be sent by email to info@school360.co.uk. Alternatively, you can telephone us on 07985383056.
We currently have two parent apps, for EYFS parent observations and general contact with Parents. We are planning to merge these apps in 2021. Parent's access the apps using an account created by the school where their child attends.
Important Note: the connection between a student and a parent that enables parents to receive information regarding their children is made by the school. Seven360 has no responsibility for making or removing this connection.
Teachers or school admin staff with School360 accounts can enter the following data into school360 which is sent to parents:
We do not access or use the data or files in any way other than required to enable you to use the Parent Mobile applications, and the corresponding School360 services.
We review our retention periods for personal information on a regular basis. We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as set out in any relevant contract you hold with us.
The teacher EYFS app enable teachers to make digital observations regarding a student's progress against the UK government's EYFS Foundation stage profile.
Teacher can record and send the following data to School360 using the Teacher EYFS app:-
We do not access or use the data or files in any way other than required to enable you to use the EYFS Teacher app, and the corresponding School360 services for example to:-
We review our retention periods for personal information on a regular basis. We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as set out in any relevant contract you hold with us.
The School360 EYFS system has been built by and is managed by Seven360 LLP(www.seven360.co.uk).
This Policy explains when and why we collect information, how we use it, the conditions under which we may disclose it to others and how we keep it secure. We may change this Policy from time to time so please check this page occasionally to ensure that you are happy with any changes. By using our website, you are agreeing to be bound by this Policy. This policy was last updated 2nd July 2018 to provide information about additional security implemented for EYFS Logins.
Any questions regarding this Policy and our privacy practices should be sent by email to info@school360.co.uk. Alternatively, you can telephone us on 01913051215.
Pupils access the EYFS app using School360 their simplified EYFS account details generated by the school360 system. The login process has been deliberately simplified to enable young children access the system in class with a teacher or at home with guidance from their parents. The login credentials consist of a unique 5 digit pin, colour and object combination. We expect parents to be present and help when their children access the EYFS at home.
Important Note: the connection between a student and a parent that enables parents to receive information regarding their children is made by the school. Seven360 has no responsibility for making or removing this connection.
Teachers can enter observation and reflection data and images into the EYFS system using either their school360 accounts of the school360 EYFS mobile app.
Teachers can also make comments against parent observations.
Parents can add/edit/remove their own observation data and images using their child's account. VERY IMPORTANT Parents should only upload images and associated information that they would be happy to be in the public domain.
We do not access or use the data or files in any way other than required to enable you and your child's teachers to use the EYFS System for example to:-
Google analytics, login and other usage-data is used by us to see which parts of our service are most popular and to feedback usage information to schools via the School360 admin sys.
We review our retention periods for personal information on a regular basis. We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as set out in any relevant contract you hold with us.
We will not sell or rent your information to third parties.
We do not share any EYFS data with any 3rd parties.
Access to data is only available through the school360 EYFS system to those users who generated the data or are the subject of the data.
Parents can remove any observation from the learning journal they have created using the EYFS system.
The accuracy of your information is important to us. We are working on ways to make it easier for you to review and correct the information that we hold about you. In the meantime, if you think any information we hold is inaccurate or out of date, or you would like us to remove it please email us at: info@school360.co.uk. Alternatively, you can telephone 01913051215.
You have the right to ask for a copy of the information Seven360 hold about you (we may charge a small fee for information requests) to cover our costs in providing you with details of the information we hold about you.
When you give us personal information, we take steps to ensure that it is treated securely. All information is encrypted and protected in transit with 128 Bit encryption on SSL (When you are on a secure page, a lock icon will appear on your browser).
Once we receive your information, we make our best effort to ensure its security on our systems. Where we have given (or where you have chosen) a password or other credentials which enables you to access certain parts of School360, you are responsible for keeping this information confidential. We ask you not to share your password/credentials with anyone.
Our user account access mechanism only allows user to access the data and services they are authorised to access.
Like many other websites, School360 uses cookies. Cookies are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that website to recognise you when you visit. They collect statistical data about your browsing actions and patterns and do not identify you as an individual. For example, we use cookies to store your country preference. This helps us to improve our website and deliver a better more personalised service. It is possible to switch off cookies by setting your browser preferences.
The School360 EYFS system contains links to other websites run by other organisations. This privacy policy applies only to our website. We encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.
We are concerned to protect the privacy of children aged 16 or under. If you are aged 16 or under please get your parent/guardian permission beforehand whenever you provide us with personal information.
It is the responsibility of the Parent to ensure their child's account is not available for access by individuals other than themselves.
The School360 EYFS system is part of the School360 service. School360 services are delivered using servers based in the UK. If you use our services while you are outside the EU, your information may be transferred outside the EU to provide you with those services.
The School360 EYFS system has no advertising and is not used in any way to collect or provide advertising or marketing related data.
We keep this Policy under regular review. This Policy was last updated in July 2018.
Any questions regarding this Policy and our privacy practices should be sent by email to info@school360.co.uk. Alternatively, you can telephone us on 01913051215.
